You are currently viewing How to recall an email in Outlook?

How to recall an email in Outlook?

  • Post author:
  • Reading time:7 mins read

In Microsoft Outlook, recalling an email is a handy tool for communicating with coworkers. You may remember the email before the recipient gets it and send a fresh one using this capability. Anyone who uses Outlook to send and receive emails should know how to remember their communications. We’ll go through how to recall an email in Outlook and some recommendations for avoiding the need to identify a message in this post. Although there are a few important prerequisites, Outlook has a built-in capability that recalls or replaces an email.

Microsoft Outlook is a fantastic email program that makes managing emails a breeze. It offers various benefits over Gmail and other email programs. It has a user-friendly interface and good email handling, and it interfaces with Microsoft Office effortlessly. As a result, it’s an excellent tool for remote work productivity. Furthermore, Outlook is fully integrated with Skype, Teams, and To-Do. It has had around 400 million users since its introduction in 2012.

In Outlook, when can I remember an email?

You may recall the email when you forget to attach an attachment, send the email to the incorrect recipient, or detect spelling or grammatical issues. To remember an email, both the sender and the receiver must use Outlook as their email client and have a Microsoft 365 or Microsoft Exchange email account in the same business. Only if the receiver hasn’t read the email yet and their inbox is open when you process the recall may you recall it. Processes like spam filters and add-ins should not alter the message.

In Outlook, how do you remember an email?

You may use the instructions below to remember an email in Outlook as a guide:

Locate the email

Locate the email you want to remove and begin the recall procedure. If you just sent the email, it may be in your Outbox, where you may move it to your “Drafts” folder or delete it. The email may be on its way to the recipient and is already in your “Sent” folder. Select the “Sent Items” folder from the left-hand side of the Outlook window. The email should be the first item in the folder. Make certain you recall the right email. The email may then be seen by double-clicking it.

Go through the email again

To activate it, click the “Message” tab on the toolbar. Then, under the “Move” area, choose the “More Move Actions” button with a letter and envelope. You may then select “Recall This Message” from the drop-down menu. Pick the “Messages” tab, scroll to the icon with three dots, tap “Actions,” and then select “Recall This Message” if you have the simplified toolbar. Only versions of Microsoft Outlook from 2003 to the present edition include the ability to recall an email.

Get rid of the email

The email you sent may now be deleted. You may see a pop-up box on your computer asking you to “Delete Unread Copies of This Message” or “Delete Unread Copies and Replace With a New Message.” You may choose the button that best suits your needs. If you recall an email from their inbox, Outlook may tell the recipient. The outlook may also notify you whether the successful recall procedure has been completed. Select the check box for “Tell Me if Recall Succeeds or Fails for Each Recipient” to keep track of the recall’s progress.

Start a new email thread (optional)

You may replace the email you just recalled with a fresh one. The outlook may offer a new window for you to amend and return the original message. You may correct any typos in the initial email or add an attachment you may have overlooked. When you’re through composing your new message, click the “Send” button.

What happens when you open Outlook and remember an email?

The outcome of a message recall attempt may vary based on the receiver’s inbox settings and whether or not the recipient has read the email, among other considerations. If the receiver has already glimpsed your message, the recall may fail. The original email, the notice of the recall effort, and the replacement email may all be accessible to the recipient in this situation. The recall may be effective if the receiver opens the recall notice before the original communication. The recall procedure may take some time, and Outlook may have already delivered the recall letter. After viewing the warning, the recipient may be prompted to read the email you wish to remember. Even if the receiver hasn’t opened the email, the recall will fail if it is moved out of their inbox. When using Outlook on a mobile device to recall an email, the original email may stay in the recipient’s inbox. If you try to remember an email from an address that isn’t in the Office 365 system, it may not function.

How to prevent having to recall an email in Outlook?

You may avoid needing to identify an email by taking a few steps. You may go through your email and check for any mistakes you made when composing it. You may also double-check your email address to ensure it’s going to the appropriate person. Outlook also has a feature that enables you to postpone sending emails, so they don’t go out immediately away. This allows you to double-check your emails for errors before canceling or editing them without notifying the receiver. Following these steps will allow you to postpone your Outlook emails:

  • In Outlook’s left corner, click “File.”
  • Go to “Manage Rules & Alerts” and scroll down.
  • In the “Rules & Alerts” box on your screen, choose “New Rule.”
  • Click “Apply Rules on Messages I Send” and then “Next.”
  • Choose “Next” once again, then “Yes” on the confirmation page.
  • Select “Defer Delivery By several Minutes,” then click “OK” and “Next” to specify your intended delay.
  • If you want to make any exceptions to the delay, click the “Next” button.
  • Give the delay a name and check the “Turn On This Rule” box before clicking “Finish.”
Spread the love

Leave a Reply